Pukekohe Showgrounds, Station Road, Pukekohe

SATURDAY 16 & SUNDAY 17 FEBRUARY 2013

Welcome from the President

Show information

Exhibitions and Trade 

A range of indoor and outdoor exhibitors always attend this show, showcasing a variety of products and services that compliment our urban/rural mix.

Eftpos 

Yes, we will have ‘cash out’ facilities in Rose Cottage, with a charge of $2.00 per transaction.

Livestock Competitions

We have a full schedule of competitions which cater for hundreds of competitors taking part in all areas including:

Other competitions

Entertainment

Exhibition and Trade Sites

Exhibitions and Trade Layout

Food Sales

Exhibitions and Trade

Our Expectations

• fulfilling the expectation that their stand or display will remain in position and be staffed for the duration of the show . Any exhibitor who dismantles all or any part of their site before 4pm on Sunday 17th February will forfeit their right to exhibit at future shows with Franklin A & P Society.
• that they will not drive their vehicle through the show area while the event is open to the public.

Show Hours

• 9am – 4pm. Stands and stalls must be in place by 8.30am Saturday morning, and may not be dismantled before the show ends at 4pm on Sunday. (See set-up hours listed below.)
• There will be a restriction of vehicle movements on Friday 15 February between 9.15 and 10.00am and between 2.00 and 2.30pm whilst the school children make their way too and from the main arena to participate in the Top School competition. Please adhere to these restrictions – they are for safety reasons.
• Entry charge will be $15.00 for adults, children $5.00 and preschoolers are free. Exhibitors will have entry passes allocated to their sites. Extra passes are available to purchase.

Trade Exhibitors’ Vehicles

• Vehicles must be clear of the trade area by 8.00am each day or they will be towed away at the owner’s expense.
• Parking is provided nearby for exhibitors’ vehicles. If you need to use your vehicle during the day, we advise that you park on the roadside or in one of the public parking areas. You will not be able to access your site with your vehicle during show hours.

Security

• There will be security on site from 6pm to 7am on Friday and Saturday nights. There will be no security on Sunday night.
• Exhibitors are advised not to leave their valuables unattended at any time.

Power and Electrical Equipment

• The charge for power connection and power used for the two days is $30.00 inc GST for standard power.
• Three phase power is available with prior arrangement ($50.00 incl GST for a 3 phase 20 amp 5 pin PDL connection - conditions apply).
• All vehicles that require to be connected to the Franklin A&P Society showgrounds electrical network must have and display a current Electrical Warrant of Fitness (Refer to Electrical Regulations Section 5.1, 5.2 requirements).
• A copy of the Electrical warrant of Fitness must be forwarded with your application form.
• Our Electrical contractors may check electrical equipment on site for compliance. Exhibitors will be required to disconnect electrical equipment found to be unsafe or is not compliant.
• All Electrical equipment must carry current electrical test certificate to comply with NZS3760 wiring regulations.
• If you have different power requirements, please contact us. 

Power connections and use

• Connections to the A&P Society showgrounds electrical network must be connected only through:
  (1) a 3pin plug and have an Isolating transformer or
  (2) RCD with a residual operating current not exceeding 30mA providing personal protection. (Refer to Electrical Regulations Section 4 - Tents.)
• Exhibitors are to supply their own extension leads. All power cables are to have sufficient length to reach the network supply point.
• All power cables used are to of approved Electrical standard
• The use of double adaptors is prohibited - Please use power boards.
• Restrict entry to the rear of the site where power cables are run
• Where power cables are in front of the site, they must be covered or dug into the ground

Promotion

• The show will be promoted through the news media, websites, an email newsletter, posters, direct mail to clubs etc and billboards.
• Photo-stories well in advance give us both the best publicity.
• Note that the application form offers you an opt-out choice re taking part in promotions we might run in conjunction with the local news media. Unless you tell us otherwise, we will pass your contact details to local papers. While participation remains your company’s choice, we hope you will take part as this helps us both.
• Please phone the showgrounds office 09 238 8773 with ideas we can follow up

Terms and Conditions for Trade Exhibitors

Applications

• The Franklin A&P Society or its agents reserves the right to reject any applications with the decision being final and no correspondence will be entered into with respect of an unsuccessful application.
• An early bird fee applies until 5pm 7 December 2012. After that date, full payment of fees applies.
• The Trade Site is not transferable unless permission is given by the Secretary or the Show Planner.

Payment

• Payment, including power charge if requested, is to be forwarded with the application or made direct to our bank account before the application is accepted.
• All cheques are to be made out to Franklin A&P Society.

Booking Confirmation

• We will confirm your booking following payment, and mail you a tax invoice.
• More information about exhibitor parking, site locations, publicity and special events will be forwarded at this time.
• Exhibitor passes will be issued, allowing you foot entry as many times as you need during the day at no charge. Parking is free and exhibitors will be issued with car passes to allow them to access their site until 8.00am.
• Car passes must be displayed at all times. NO PASS, NO ENTRY.
• NO VEHICULAR ACCESS TO YOUR SITE DURING SHOW HOURS.

Indemnity & Insurance

• The Franklin A&P Society or its agents will not be liable for any injuries to any person, or damages to property owned or controlled by exhibitors. Should claims for damages or injuries that may arise from or be in any way connected with the exhibitor occupation of the display space, the exhibitor agrees to indemnify Franklin A&P Society or its agents from liability for all such claims.
• We recommend that exhibitors carry public liability insurance.

Exhibitor Cancellation

• No refunds will be given for cancellation after 1st February 2013.

Event Cancellation

• If the show is abandoned or postponed due to any reason beyond the control of the Show Organiser, the Show Organiser is under no obligation to refund in whole or in part, any payments made by the exhibitors.
• Any refund will be made at the discretion of the Franklin A&P Society.

Hammering or Digging

• When setting up and driving stakes into the ground for marquees etc, please check at the Showgrounds Office where we have a map showing underground services. It’s best to obtain clearance before you get out the mallet or spade to avoid damaging underground power and water services.

No Roving Sales

• Sell from your own site only please. If you plan to leaflet or carry out any other promotion within the grounds, clearance must be obtained from the Showgrounds Office when lodging your application.

Raffles/Charitable Collections

• Raffle tickets and charitable collections are not permitted unless prior written permission has been obtained from the Show Organisers. Numbers will be strictly limited.

Safety and Health

• We remind you of your obligations under the Health and Safety legislation, that is, that you ensure you site is a safe environment for your staff, those on adjoining sites, and visitors to the show.
• Exhibitors must follow the instructions of the Show Officials.
• Exhibitors must comply with all requirements under the Health & Safety in Employment Act 1992
• The Show Management reserves the right to remove any exhibitor acting dangerously, offensively or uncooperatively at any time during the show.

Exhibitors Sites

• Sites will be marked out by the Show Organisers and show the exhibitors name.

Exhibitors Must

• Staff their sites at all times during the Shows opening hours.
• Maintain their sites in a tidy condition.
• Follow the instructions of the Show Officials

Exhibitors Must Not

• Undertake any digging activity without prior approval from the Show Secretary or Show Planner. If the exhibitor causes damage to underground services and has not followed these instructions, they will be liable for all costs to repair the damage.
• Distribute any promotional material from a site other than the space allocated, unless permission is granted in writing from the Show Secretary or Show Manager.
• Increase prices during the show.
• Dismantle all or any part of their stands prior to the closing of the show at 4pm Sunday 17 February.

Application Form

Download the 2013 Application Form here

Online payments may be made to our Westpac Pukekohe account, 030406 0567736 25, entering your name as one payer ref, the purpose of the payment (e.g. A&P Show trade) as the second, then email or mail us your completed application form.

Any queries?

Please contact us at the Showgrounds office, 09 238 8773; email enquiries@pukekoheshowgrounds.co.nz We are open business hours, weekdays and there is almost always someone here to assist you.

Please mail booking forms and payments to:

The Secretary
Franklin A&P Society
PO Box 32
Pukekohe 2340